Report on persons liable for military service, form 6. Military registration of citizens, organization and reporting to the military registration and enlistment office

Every enterprise has people liable for military service. The article will help you properly organize military registration. Read the proposed material that will help the employer organize military registration work.

In accordance with the Federal Law “On Defense” dated May 31, 1996 No. 61-FZ (clause 6, clause 1, article 8) All organizations, regardless of their form of ownership, must maintain military records. Process military registration regulated by the Decree of the Government of the Russian Federation of November 27, 2006 “On approval of the Regulations on military registration.”

You must report on the maintenance of military records to the military registration and enlistment offices at the location of the organization. This procedure follows from paragraphs 27, 30 and 32 of the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719.

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Which employee should keep military records in the organization?

The head of the organization is responsible for the state of military registration in the organization (clause 6 of article 1 of the Law of March 28, 1998 No. 53-FZ, clause 9 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719). He may appoint an employee responsible for military registration work. For this . The order must also indicate the employee who will replace the person responsible for military registration during his absence (for example, vacation or business trip). In case of temporary absence, the employee responsible for military registration must, according to the act, transfer documents for maintaining records to the second employee. This is stated in paragraph 22, approved by the General Staff of the Armed Forces of the Russian Federation.

Is it possible to assign the responsibility for maintaining military records to an accountant?

Yes, you can. For this purpose, the obligation to maintain military records should be provided for in employment contract or job description accountant (paragraph 2, letter from Rostrud dated October 31, 2007). If the employee’s duties do not include maintaining military records, then such work can be assigned to an accountant by registering an internal job or part-time job.

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Who is subject to military registration

Employees subject to military registration, according to paragraph 14 of Resolution No. 719, include:

conscripts;
persons liable for military service.

How to determine that an employee whom an organization hires is subject to military registration

Attitude to military duty can be determined by a citizen’s passport Russian Federation(clause 49 of resolution No. 719). When hiring a new employee, you need to check his passport. If a citizen is subject to military registration, then there will be a stamp on the 13th page of the passport "Conscription"(clause 11 of the Description of the passport form approved by the Decree of the Government of the Russian Federation of July 8, 1997).

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Which employees are not subject to military registration?

According to paragraph 15 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719, the following employees are not subject to military registration:

exempted from military duty in accordance with the Law of March 28, 1998 No. 53-FZ (for example, recognized as unfit or partially fit for military service for health reasons, having completed military service in another state, etc.);
undergoing military service or alternative civilian service;
females who do not have a military specialty;
permanently residing outside of Russia;
having military ranks of officers and being in the reserves of the Russian Foreign Intelligence Service and the Russian FSB.

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Legislation on military registration at an enterprise

Labor Code of the Russian Federation ().
the federal law dated 05/31/1996 (clause 6, clause 1, article 8).
Decree of the Government of the Russian Federation of November 27, 2006.
in organizations, approved. General Staff of the Armed Forces of the Russian Federation
Federal Law of March 28, 1998.
"Rules for maintaining a single state register legal entities and provision of the information contained therein”, approved by Decree of the Government of the Russian Federation of June 19, 2002 No. 438 (clause 19).
Code of Administrative Offenses of the Russian Federation ().

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Notification of the military registration and enlistment office, organization and maintenance of military records?

Notification of the military registration and enlistment office

The employer is obliged to notify the military commissariat and (or) local government authorities within two weeks about the hiring and dismissal of an employee who is subject to military registration (subparagraph “a”, paragraph 32 of the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719 ).

You can send information using the form given in Appendix 9 to Methodological recommendations, approved by the Russian Ministry of Defense on July 11, 2017.

If you do not provide such information, it will be imposed (Part 3 of Article 21.4 of the Code of Administrative Offenses of the Russian Federation).

Organization and maintenance of military records

Everything is described in great detail in the sources below.

Source 1

The military registration and enlistment office can check the correctness of the organization of military registration

Military commissariats check the maintenance of military records in organizations. Such inspections are carried out once a year for organizations with more than 500 employees and at least once every three years for employers with fewer employees.

When conducting an inspection, military commissariats establish:

complete coverage of citizens with military registration;
quality of military registration;
completeness and accuracy of the data contained in the personal cards of people subject to military registration;
organizing and ensuring the fulfillment by citizens of military registration duties, fulfillment by officials of organizations of the requirements of legislation on military duty and military registration.

The results of inspections are communicated by the military registration and enlistment office to the heads of organizations and reflected in the logs of inspections of military registration, which are kept in military commissariats (local government bodies) and in organizations. The form of the magazine was approved by order of the Russian Ministry of Defense dated July 18, 2014 No. 495.

If serious shortcomings are identified in the maintenance of military records by organizations, military commissars report this to the military commissariats of the constituent entities of the Russian Federation and the higher authority to which the organization being inspected is subordinate (if any). In addition, if certain violations in the field of military registration are identified, the guilty employees of the organization may be brought to administrative responsibility under Articles 21.1–21.4 of the RF Code on administrative offenses.

Such rules are established by subparagraph 8 of paragraph 17 of the Regulations approved by Decree of the President of the Russian Federation dated December 7, 2012 No. 1609, paragraphs 3–9 of Appendix 2 to the Instructions approved by order of the Russian Ministry of Defense dated July 18, 2014 No. 495, and paragraph 1 of Article 26.1 of the Law dated December 26, 2008 No. 294-FZ.

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Does an entrepreneur need to keep military records for his employees?

An entrepreneur is not required to keep military records (subclause 6, clause 1, article 8 of the Law of May 31, 1996 No. 61-FZ, clause 7 of Article 8 of the Law of March 28, 1998 No. 53-FZ).

At the same time, he, like other employers, must request military registration documents from persons applying for work (Part 1, Part 3 of Article 11, Part 4 of Article 20 of the Labor Code of the Russian Federation).

However, liability for failure to inform about the hiring of employees without military documents is provided only for organizations (). Therefore, an entrepreneur can maintain military registration documents (for example, enter information about military registration in an employee’s personal card), but is not required to provide information about employees to the military registration and enlistment office. In addition, the entrepreneur does not have the right to refuse an applicant who has not submitted Required documents about military registration, in hiring.

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FINE for violating the procedure for maintaining military records

Note: clause 54 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719

For failure to submit within the prescribed period to the military commissariat or other body carrying out military registration, lists of employees subject to initial military registration, a fine of 300 to 1000 rubles is imposed. ().

For failure to notify an employee of a summons from the military commissariat, as well as failure to ensure the possibility of timely attendance when summoned, a fine of 500 to 1000 rubles is provided. ().

Late submission of information about changes in the composition of permanently residing citizens or citizens staying for more than three months in a place of temporary residence, who are or are required to be registered with the military, is punishable by a fine in the amount of 300 to 1000 rubles. ().

For failure to report information about hired/dismissed employees who are or are required to be registered with the military, the organization will have to pay from 300 to 1000 rubles. ().

Employees may also be held liable for failure to fulfill military registration obligations. For example, the failure of a citizen who is or is required to be registered with the military to appear upon a call (summons) from the military commissariat in set times and place without a good reason entails a warning or the imposition of an administrative fine in the amount of 100 to 500 rubles. (). The same punishment threatens those who did not report a change in marital status, education, place of work, or position to the military registration and enlistment office or other body that carries out military registration at their place of residence within the prescribed period.

All violations in the field of military registration for which administrative responsibility, are not classified as lasting. The period for holding them accountable does not exceed two months from the date of commission (Part 1 of Article 4.5 of the Code of Administrative Offenses of the Russian Federation).

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Start preparing your reports by filling out employee personal cards. In the Kontur-Personnel program they can be found through the Organization / Personnel menu. On the “Military Records” tab, you need to fill in the details for each employee, from which the system will then create the final forms.

Those who work in the industry version of the program will see another tab - “Military registration_Additional”. It contains additional information: where the person served, what awards he received, etc.

Pay close attention to filling out the “Military Records” section - how correctly the program will compile reports depends on this. Attitude to military service, reserve category, military rank, composition (profile), military training system, category of suitability for military service - these data are entered from reference books based on the employee’s military ID.

You will only have to fill out the details “Commissariat of Registration” yourself. In the “Code” cell, enter a conditional numeric value. As a “Short name” you can use any name convenient for you - by area, by number, by frequency of calls, etc., but in the “Name” cell enter the full official name commissariat specified in military ID employee, address and telephone.

General, special, deregistered

Please pay Special attention to the “Military registration” requisite. It is very often forgotten, and yet without this data, the main form No. 6 “Report on the number of working and reserved citizens in reserve” will not be built correctly. The report will not include employees whose personal card does not indicate their military registration status: “general”, “special”, “deregistered”. As the initial date of registration for one or another type of accounting, the program automatically enters the date of creation of the card. If the person liable for military service has been assigned a different status, then along with it, on the next line, indicate the date of the changes.

The Special Accounting status will require additional information from you. These are the batch and team numbers, as well as the series and number of the mobile order.

Replaced and substitute employees

The personal card contains two more important details: who replaces the employee and who he replaces in case of mobilization. Only one line is filled in for each employee. You will need this data to build form No. 16 « Plan for the replacement of specialists called up for military service upon mobilization and in wartime ».

For example, doctor Ivanov L.A. goes on vacation from October 1 to October 30. His duties will be performed by doctor Dmitrin A.I. In the program, indicate both the name of the replacement employee and the period of replacement. At this time, it is Dmitrin who will be included in the report instead of Ivanov.

The second details are filled in in the same way. If you do not have replacement specialists, you can immediately proceed to work with the report.

The program automatically checks the data

This completes the work with the “Military Registration” section. When you close an employee’s personal card, the system will give you a warning “Checking the validity start date.” It may appear if the day the employee is registered for special registration does not coincide with the day the colleague who replaces him is appointed. You just need to check and adjust the dates.

Another error that the program will definitely warn you about is incomplete data. For example, you indicated the party and team numbers, but did not indicate the number and series of the mobilization order.

Pay attention to warnings, check yourself. The more complete and correct you enter the data on initial stage, the less work you will have with the report itself. At the same time, you can agree to the warning at any time and return to your personal card later to correct errors or add information to the details.

Form No. 6: new form - old rules

All reports are placed in one folder “Military records”, which can be found through the menu item Current work / Reports. Form No. 6 “Report on the number of working and reserved citizens in reserve” is the main form of reporting of organizations to military registration and enlistment offices, and it is this that causes greatest number questions among specialists responsible for military registration at the enterprise.

Please note: the Russian Ministry of Defense not long ago announced a new, shortened version of the report, but regional military registration and enlistment offices have not yet accepted it for work.

Important! If “your” military registration and enlistment office decides to use new format report on the number of working and reserved citizens in reserve, contact our technical support line. We will promptly deposit necessary changes to the program.

However, there are no fundamental differences between the existing and announced forms - the department has only reduced the number of lines in the already familiar structure. In the program menu you can see two report options: old and new - choose based on the orders of the regional military registration and enlistment office.

Since you have already entered all the data necessary for the report into your personal card, the program will immediately offer to create a printed form. But we advise you to first check yourself in the “Employees” tab. This list includes all the people who influence the final figures in the report: you just need to compare the number of people liable for military service with the number of employees on the tab. If the numbers do not match, it means that you made a mistake when working with your personal card. The most common of them is unfilled military registration statuses in employee personal cards.

If, when generating a report, the error “The employee as of the date is neither a manager, nor a specialist, nor an employee, nor a worker, nor a student” appears, then you must fill in one of the details “Position” or “Profession” in the “Staffing Unit” card. To add this information to the “Staffing Unit”, use the “Structure” form (menu Organization / Structure).

If you have added your entry to the directory of positions and professions, make sure that the “Category” field is filled in. Otherwise, the program will give you an error again.

After you have checked everything, proceed to the printed form - the system will automatically collect information from all filled in details. She will also give you two options to choose from. If none of them meet the requirements of “your” military registration and enlistment office, contact the technical support line. Developers will quickly create the required form.

Form No. 18 “Primary registration card of the organization”

Another common form of reporting by organizations to military registration and enlistment offices. The program itself “pulls” information into it from the sections you filled out. The user can only check the information about the organization: actual and legal address, telephone numbers, etc.

In the next material we will talk about how to prepare form No. 16 “Plan for the replacement of specialists called up for military service upon mobilization and in wartime », lists of accepted/dismissed military personnel and a number of specialized reports.

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Guidelines

on the preparation of reports on the state of military registration

and reservations for citizens staying in reserve

Form 6

REPORT	restrictive mark
on the number of working and reserved citizens in reserve			(upon completion) Ex. No._____
________________________________________________________________________________________________ (name of local government body, organization)	Form code

for 20___		Number of generalized forms 6
		Number of generalized COOs

Category names	Total working	In stock			Booked			Note
		Total	including		Total	including		Note
		Total	officers		Total	officers	warrant officers, midshipmen, sergeants, foremen, soldiers and sailors
1	2	3	4	5	6	7	8	9
Managers
Specialists
Employees
Workers
Total

_____________________________________ _______________________________________ ____________________________

(manager) (signature) (initials, surname)

Note: State authorities and local governments can clarify the data included in Form 6 (by type of economic activity, by category of managers, specialists, employees and workers).

in the line “Managers” - heads of state authorities, local governments, organizations;

in the line “Specialists” - specialists engaged in engineering, technical, scientific research, economic, managerial and other work.

Agronomists, livestock specialists, veterinarians, land managers, land reclamation specialists and other specialists working in organizations Agriculture, as well as in subsidiary rural and farm enterprises;

Specialists working in the field of mining;

Specialists working in manufacturing industries;

Specialists working in the production and distribution of electricity, gas and water;

Specialists working in construction;

Specialists working in the field of transport and communications;

All specialists working in the education system;

All specialists working in the healthcare and social services system;

All specialists working in other types of economic activity;

in the line “Employees” - archivists, clerks, cashiers, secretaries-typists, draftsmen, bookkeepers, timekeepers and other employees related to employees who prepare and process documentation, housekeeping, accounting and control;

in the line “Workers” - all workers

2. Line “Total” (sum of lines 1 to 4).

3. Filling out vertical columns must be done in compliance with the following requirements:

Column 2 “Total workers” includes all working men and women of all ages, both civil servants and citizens exempt from military service in peacetime and war, and citizens subject to conscription for military service, as of December 31 of the reporting period.

Those working part-time or seasonally, as well as part-time and evening students educational institutions, are included in the report of organizations at the place of their main work.

Column 3 “Total” (sum of columns 4+5) includes the number of GPPs from the total number of employees in organizations;

The number of GPZ does not include:

ILIs that have reached age limit being in the reserve and subject to deregistration;

GPZ removed from military registration due to health reasons;

persons of military age who are registered with the military as citizens subject to conscription for military service;

Column 6 “Total” (sum of columns 7+8) includes the number of reserved gas stations.

Column 9 “Note” includes the number of GPZs that have mobilization orders.

Form 19
Intelligence

on the provision of labor resources (managers, specialists, qualified workers and employees)

from among citizens in reserve for the period of mobilization and during wartimeV ________________________________________________________________________________________

(name of government body, local government body or organization)

as of "__" ________ 20__

Name positions	Total working	From among working citizens who are in reserve	Reserved citizens who are in reserve	Subject to conscription upon mobilization	Remains in the organization	Requirement for the accounting year	Incomplete (-) Excess(+)	Percentage of labor resources
Managers
Specialists
Employees
Workers
of which are drivers
Total

Supervisor_____________________________________________________________________________________________________________

(signature, initials, surname)

Note: 1. The percentage of labor resources is shown with one decimal place and calculated using the formulas:

a) in case of shortage: % = 100 – shortage/need x 100%;

b) in case of excess: % = 100 + excess/demand x 100%.

2. Keep data on drivers in a separate line, and when filling out the “Total” line, do not sum it up twice with the number of workers.

As of ____________ Form 18
Card

organization accounting
1. Full name of the organization.................................................... .........................................

..........................................................................................................................................................
3. Full name and telephone (fax) number of the person responsible for military registration and reservation.................................................... ........................................................ ........................................................ ...............
4. Date and place of registration (re-registration).................................................. ............................

..........................................................................................................................................................
5. Legal address................................................... ........................................................ ................

..................................................................................................... ………………………………...

6. Actual address......................................................... ........................................................ ...............

7. Postal address.................................................... ........................................................ ........................

............................................................................................................................................................

8. Superior organization.................................................... ........................................................ .....

..........................................................................................................................................................

9. Basic organization codes:

			Digital designation
Individual taxpayer number		TIN
Main state registration number		OGRN
Administrative division code		OKATO
Code by All-Russian classifier enterprises and organizations		OKPO
Organizational and legal form	____________________ (text transcript)	OKOPF
Type of ownership	____________________ (text transcript)	OKFS
Main OKVED code	____________________ (text transcript)	OKVED
Non-main OKVED codes (numeric designation)

(back side)

10. Information about employees:

total employees

10.1. Citizens in reserve

a) officers and generals

b) warrant officers, midshipmen

sergeants and foremen, soldiers and sailors,

c) including those with limited fitness for military service

10.2. Reserved citizens who are in reserve

10.3. Citizens in reserve

having mob instructions

10.4. Citizens subject to conscription for military service

10.5. Unreserved citizens who are in reserve

11. Does the organization make reservations (yes, no)

12. Codes of the type of economic activity and position from the List of positions and professions for which citizens in the reserve are reserved

13. In the sphere of jurisdiction of which government body is

14. Included in the governing body of state power, local government (yes, no)

15. Additional Information:

_______________________________ __________________ ________________________

(head of organization) (signature) (initials, surname)

" ___ " __________________ 20

Note on deregistration (liquidation of the organization).................................................. ......................

......................................................................................................................................................

(to be filled out at the district commission)

The procedure for filling out an organization’s registration card in Form 18

The card is filled out on 1 sheet of A4 format (standard sheet) on both sides and submitted to the reservation commission of the District Administration, to the department of the military commissariat at the location of the organization, to a higher organization or to other authorities (if necessary) annually before December 1, as of as of December 31 of the reporting year. Filling out by hand is not allowed. Registration number, assigned by the commission, is recorded in the organization.

Paragraph	Filling procedure
1	Full name of the organization.
2	The full position, last name, first name and patronymic, work telephone and fax number of the manager are indicated.
3	The full last name, first name and patronymic, work telephone and fax number of the person responsible for military registration and reservations must be indicated.
4	The date and place of registration (re-registration) and the name of the tax authority are indicated.
5	Full legal address of the organization.
6	Full physical address of the organization.
7	Full postal address of the organization with postal office index.
8	If there is a higher organization, its full name is recorded.
9	The main codes of the organization are entered with a decoding where indicated.
10	The total number of employees is indicated.
10.1	The total number of citizens in reserve is indicated.
10.1a	The number of reserve officers and generals is indicated.
10.1b	The number of warrant officers, midshipmen, sergeants and foremen, reserve soldiers and sailors is indicated.
10.1v	The number of those limitedly fit for military service from among the citizens in the reserve is indicated.
10.2	The number of reserved citizens who are in reserve and do not have mobilization orders is indicated.
10.3	The number of unreserved citizens who are in reserve and have mobilization orders is indicated.
10.4	The number of citizens subject to conscription for military service (having registration certificates) is indicated.
10.5	The number of unreserved citizens who are in reserve (without mobilization orders) is indicated.
11	Are reservations being made?
12	The code of the type of economic activity and position from the list of positions and professions for which citizens who are in reserve are reserved (for organizations making reservations) is indicated.
13	Subordination to regional or federal authorities authorities.
14	Is it part of a government governing body?
15	Other information

Note:

1. Mobilization order - a red document pasted into a military ID with a mark from the military commissariat about its delivery.

2. Codes OKATO, OKPO, OKOPF, OKFS and OKVED, as well as INN and OGRN are indicated in accordance with the constituent documents of the organization, data from the state statistics body and are clarified with the organization’s accountant.

3. When filling reverse side cards should be guided by the following algorithms: 10.1=10.1a+10.1b; 10.2=10.1-10.3-10.5). Citizens specified in clause 10.4 are not taken into account in clause 10.1.

4. The card is signed by the head (acting head) of the organization with a transcript of the signature, initials and date. The signature is certified by the seal of the organization.

5. When liquidating an organization (introducing a monitoring procedure or bankruptcy proceedings), it is necessary to report this to the district reservation commission (mobilization employee of the District Administration).

Form 8

LIST

_____________________________________________________________________________________________________________________________________

(name of company)

for which it is necessary to issue deferments from conscription for military service during mobilization and in wartime in accordance with the List of Positions and Professions

Full Name

Year

birth

Composition (profile) and

No. VUS

Military rank

Suitability

to military service

condition

health

Position held

Foreign trade codes and positions from the List for which

citizens staying

in stock, subject to

booking

Note

__________________________________________________________________

(manager, signature, initials, surname)

M.P.
"_____"________________20_____

Note: For citizens in the reserve who need to re-register deferments from conscription for new positions, the “Note” column indicates the positions for which they were previously reserved.