How work helps you organize your time. Everything has its place. Increasing efficiency by delegating work to the subconscious

Obviously, every person in the modern world has to learn to plan their time. What is the best way to do this and what is it for? After all, it is always pleasant to communicate with self-organized people; they are not late for meetings, and do not let you down at the most crucial moment. And this applies not only to business people working in the office, but also to ordinary people with whom we communicate in everyday life. Agree, it is unpleasant when, having agreed with a person about a meeting or about some important matter, he disappoints you with the news that he does not have time or accidentally forgot about the agreement. Thus, he is failing you, not only by wasting your time, but also possibly financially.

Time is our most valuable, limited and irreplaceable resource. Surprisingly, people often do not know how to manage them correctly. And they spend it completely illiterately. At the same time, they complain that they do not have time to do anything. So how can you properly organize your time in order to manage both work and relaxation?

Setting priorities

It is very important for every person in life to learn how to set priorities correctly. That is, determine and select the most important from the unnecessary. This is an essential factor for planning your schedule. For example, for a schoolchild the main priority is good performance at school and timely completion of homework, and for a young mother taking care of the baby’s proper nutrition, strengthening the immune system and its development. Always consider the more important tasks first, then the less important ones.

Thus, in order to learn how to prioritize, you need to determine your main goals and dreams, and based on this, plan your daily schedule. Divide your plans and tasks into short-term and long-term. Spread them out according to your schedule; short-term ones should be completed over a few days or months. Long-term, it is necessary to disperse in parts over a year or six months.

Plan

To effectively plan your time, use scheduling. It often happens that it is very difficult to keep all the upcoming tasks and important meetings in your head. Then drawing up a plan for the next day, month or even year comes to the rescue. Proper planning helps to unload your memory from unnecessary unnecessary information and makes it possible to keep up with everything.

Write down all the necessary information, try not to keep anything unnecessary in your head. Write addresses, phone numbers, necessary notes and comments in your schedule.

Helpers for competent planning of your time

In the modern pace of big cities, people are increasingly using electronic assistants that create your work schedule for the near future. The most popular applications that are considered very convenient are Todoist, GoogleCalendar, SolCalendar. This is a very suitable option for active young people. Because you have the opportunity at any time, anywhere in the city, to look into your schedule or change something in it, so that others can see these changes. But this method is not convenient for everyone. Because it’s easier for someone to write down all their meetings or upcoming events the old fashioned way, in a notebook.

A few life hacks on how to manage everything:

The skills of planning your personal time and maintaining a work and rest schedule will allow you to become more disciplined and punctual. And these are very useful qualities for a modern person.

Everything in the world is developing rapidly and the phrase “whoever is not in time is late” is gaining more and more momentum in relevance. In trying to do everything, some women reach despair. We want to be perfect. We iron, wash, clean, knit, embroider, do dancing and aerobics, and still manage to work. In addition, you need to apply makeup, get a manicure and pedicure. Everything needs to be done today. And tomorrow you need to do other things, and so on every day in a circle. The pace of life accelerates century by century. How to organize your time in order to get everything done, we will learn from this publication.

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Photo gallery: How to organize your time to get everything done

Nowadays, there is a whole science of how to properly distribute free time. Home, family, friends, work, how not to develop chronic fatigue syndrome and find time for all this? It’s impossible to be on time everywhere, “you can’t embrace the immensity.” Everything must be done to the best of your ability and ability. For those who struggle with lack of time and do not tolerate compromises, we will give some tips.

We take on a lot. We forget that we have a family and children who are capable of doing household, everyday chores. The result is scandals over trifles, high fatigue and constant irritation. Then we take a break for several days, which gives a small effect. During this time, even more cases accumulate and the workload increases. What to do? How to get out of this circle?

How to manage everything?
Both at work and at home. Go to the gym, learn new things, take care of yourself, meet a friend for a cup of tea, lead a normal family life. Follow certain rules:

Stop perfection
You need to make the catchphrase “the best is the enemy” your main credo. There is no need to strive for perfection, complete the assigned tasks. No one will get hurt, less effort will be spent and time will be saved. Let's say you decide to cook something tasty, but you are very tired. Make a simple dish. Buy a pack of expensive dumplings in the store, find a recipe for a delicious sauce on the Internet, and make dumplings with sauce. This will take 15 minutes, and at the same time you will spend a minimum of effort.

Plan your day in the evening
Plan your day, make a schedule and write it down in your diary. Don't think that a diary is necessary for office workers and business people. The diary is an assistant to fight for free minutes. Thanks to it, you will not forget about important things, and you will simply “filter out” less significant ones. In the list of required days, opposite each item, write the day, month, hour when you plan to complete this item. All this will allow you to be disciplined and fulfill your obligations on time. You shouldn’t make a plan in your diary for the whole week. After all, there are various force majeure events, then some tasks will have to be postponed to another day, which will be a reason for stress.

Start your day on time, the extra 5 or 10 minutes you spend in bed will not help you get enough sleep. But it will add more time to get ready, because in a hurry you can forget your diary or mobile phone, which will complicate your work for the whole day. It's better to get ready for work in advance. In the evening, put the necessary things in your bag, prepare your shoes and suit.

So that monotonous work does not discourage you from doing it, add a little “drive”. If possible, turn on energetic, cheerful music, shake yourself up, ventilate the room and get to work. Music may be inappropriate in the office, and if the boss does not object, enjoy the music through headphones. But don’t get carried away, you need to remember about work.

Concentrate on one thing
There is no need to follow the example of Julius Caesar, even if you are good at handling different things at the same time. You won’t be able to get things done faster, don’t give in to illusions. To complete a specific task, mobilize your strength and try to do it well and quickly. Automate as much as possible the process of performing functions that have become daily for you. There is no need to get hung up on cleaning the apartment or washing the dishes. And when you perform these operations, think about other “steps” that will require your concentration and attention. But when doing parallel work, do not put sugar in the pan instead of salt.

Be sure to get enough sleep
After a full night's sleep, you can be energetic throughout the day. Sleep maintains youth, beauty and health; everyone needs this.

Learn to highlight the secondary and the important
This method will help you at any time and in all circumstances. What's more important: cooking dinner or watching a TV series? Laundry or a walk around the city? It is necessary to highlight the main thing that is important to do now and today.

Include no more than 6 or 7 main tasks in your daily plan
The most important thing is to have one task in each category on your to-do list every day. Only important things should be on the list. When you complete the important things, you can move on to less important things, you will be satisfied.

Take breaks between tasks
10 or 20 minutes are enough to start another task with fresh thoughts and new strength. If possible, during a break, lie down, or sit with your eyes closed, think about something pleasant, relax your body. If you have to sit a lot at work, you need to periodically get up and walk along the corridor or around the room.

Relax on the weekend
On Saturday and Sunday, forget about various cosmetic procedures, ironing, washing, cleaning. These important tasks need to be done on weekdays. What to do on weekends, here you need to use your imagination. You can go to the theater, to the cinema, be alone with your loved one, have a picnic in nature, go to a recreation center, go to the park with your children. May this time be pleasant for you.

Location of items
Try to keep work files and documents in a separate place so that you don’t have to spend half a day looking for receipts for electricity payments. This also applies to the office workplace. You need to maintain order on your desk, you don’t need to throw paper into one pile, and to make it easier to navigate, you need to sign all the folders.

Housework
Housework should not be the prerogative of one person. Household members need to be involved in home cleanup work. This will help get rid of the maternal complex that a woman does not spend enough time with her child. And although their help is not so significant, it will be useful help for them. Your kids should be taught to help their mother. After all, while peeling potatoes and washing dishes, you can chat with your child, find out from him how things are going at school, what worries him.

Time sinks
Big time sinks are the Internet and TV. If you want to spend your time wisely, then you will have to give up daily viewing of talk shows, TV series and others. You can reserve the right to watch television series on weekends, but you don’t need to get carried away, just 1 or 1.5 hours a day. And you should stop using the Internet for personal purposes at work as soon as possible. Because this way you will have time to cope with your job responsibilities. And not every boss will react positively to such use of the corporate network. If you have set yourself a complex task, for example, cross-stitch, learn to play the guitar, learn a foreign language, you need to break this big task into several days. You need to regularly set aside time in the day that you will devote to this new activity.

Rest
Allow your body to rest a little. Sometimes you really wish there were more than 24 hours in a day. But you need to know that human powers are not limitless. Rest is an important part of the working day. Thank yourself for time well spent during the week. Allow yourself to visit the ballet or theater once a month. And although this will require a lot of your time, after such an event you will feel energized and rested. For the weekend, you can plan a vacation with the whole family, go to the pool with a friend. Such a vacation will bring you more benefits and pleasure.

Thanks to these tips, we know how to organize our time so that we can get everything done. Try to organize your time so that you can do different things. And if you can’t plan everything, don’t despair, everything comes with experience.

The only difference between those who have achieved a lot and those who are just about to do something is their habits. The most successful, highly effective, and happiest people are those who can manage their time well. They consciously developed the necessary habits that allowed them to move forward and upward towards their goals. But unhappy and unsuccessful people have not made any effort to develop such habits in themselves.
If a person intends to work hard enough and for a long time on himself, then the hour is not far off when he can become wonderful in all respects. Indeed, if you make an effort, you can always become who you want to be. It doesn’t matter here whether you achieved something or not in the past. You can always draw a line between your past and present, while firmly deciding to change your future at all costs. You can always start thinking differently, make different decisions and make different life choices. You can also change your behavior and develop other habits, developing which you can achieve inevitable success.
Your goal should be to organize your life in such a way that you get the maximum return on the emotional, mental, and physical effort you put into it. Your job is to get the most satisfaction and impact from everything you do every hour and every day. Achieving such a goal largely depends on your personal control. How to organize your time correctly?

This is why you should develop the habit of personal strategic planning. You should learn to think through the smallest details and plan every step you take in order to achieve the highest results in any area of your life.

One of the most important habits that will increase the profitability of your energy is the habit of regularly recording all your thoughts on paper. Keep a pen or pencil handy at all times so you can write down everything you're thinking, organizing, or planning.

Develop the habit of reviewing your to-do lists every day. It is best to prepare such a list in the evening, at the end of the day. Thanks to this, while you sleep, your subconscious mind will analyze this list throughout the night.
Be able to not only keep records of your affairs, but learn to organize them. Give each individual task a specific time and deadline. This way you can get the most benefit from them.

If you're having trouble focusing on organizing your time to get the most out of it, the following questions will help you learn how to get more out of your time.

Question one. What do I get paid for? First, ask yourself questions: Why is my name on the payroll? Why was I hired for this job? What should be the results of my work? If you were asked to tell us what you get paid for, what would you say?

Most people think that they get paid because they work. But they somewhat confuse the concepts of the work process, obtaining results and various career achievements. As a rule, such people spend their days doing a lot of work with a low level of importance. Usually at the end of the day they are depressed and tired, although their work has not brought much benefit. This is all because they failed to answer the question: “What do I get paid for?”

Question two. What tasks are the most important? Second, ask yourself frequently: Which of my works are considered the most valuable? What? What are the most important daily tasks?

Question three. How do I work: worse or better than others? Third, develop the habit of asking the following question: What work can I do flawlessly that will differentiate me from others?

Question four. Which of all my works is the most important? Fourth, develop the habit of answering the question: If I could do the same job every day, what would it be like to bring the highest value to my company?

Question five. What's the best way to organize your time? This is the most important characteristic of personal management, which lies in the following question: How should my time be organized so that it can bring me the greatest benefit?

You should always have answers to these questions - for every hour and every minute.
Your ability to accurately and clearly answer the above questions is nothing less than the key to personal productivity, maximum productivity and significant success.

Hello! Igor Zuevich is in touch, and today we will talk to you about how to learn to plan your affairs. You will learn about what you need to do to ensure your success, how to manage everything and be effective at the same time.

For some time I thought about creating a blog about self-organization, planning, and success, but after weighing all the pros and cons, I decided to leave this idea, but implement it on my blog. This article is about self-organization. I really hope that with these posts I will help you learn how to organize yourself and your work time.

One of Murphy's laws states that before you do something, you need to complete something else. Before you can do your work effectively, you need to organize your time and yourself.

The central function of quality time management is to learn how to organize your time and plan your activities in order to achieve maximum results. You can fully realize yourself only if you are organized, if everything is in its place.

The three percent of the most organized people constantly and systematically plan their lives. They constantly make a list of goals and rewrite it, they think on paper and constantly evaluate and analyze their plans.

How much time do you spend planning?

I used to wonder and wonder why successful people spend so much time planning? Over time, I learned that the more time we spend, the less likely we are to make ridiculous mistakes in our actions. If we constantly rewrite and change plans to achieve goals, then gradually our goals become achievable - your confidence that you will realize them increases.

If you break down your goals into small components (mini-tasks) that can be solved separately (stage by stage), then the goal itself will seem more likely and achievable. Moreover, the more you plan, the deeper you embed the goal into your subconscious, which is a source of motivation to carry out your plan. The results of careful planning can be enormous; it is estimated that one minute of planning saves at least five minutes of execution. In other words, by investing time in planning, you will receive 500% profit.

Since most of us sell our time, the more efficiently and productively we use it, the more we will ultimately be paid for it. Just think, can you get 500 percent return by investing something else?

Some people say they don't have time to plan. In reality, even if you force yourself, it is very difficult to spend even a few minutes planning every day, but if you want to save time and get everything done, try to plan ahead, in advance.

Make a clear plan

Action without a clear plan is almost always the cause of failure. If you look back at your past mistakes, you will find that they all have one thing in common. In each case, you made a decision and acted without first thinking about your actions. You either didn't have enough information or simply didn't bother to weigh the pros and cons when making a decision. You may also find that every time you achieve significant results, they were preceded by careful planning and organization of your time.

The more time you spent evaluating the possible results of your actions, the more effective and satisfying those results were. In fact, the more thorough and thoughtful your plan, the more likely you are to succeed.

Train yourself to be self-disciplined

It was once said that “success is a huge discipline”. The most effective exercise for developing self-discipline is to sit down and organize your time. I will share with you some methods on how to become more organized.

Remember that accuracy is the key to efficiency. You can greatly increase it by simply tidying up your workplace, putting things in order in the office and on your desk.

Order is the first law of heaven

Order is also law number 1 on earth. A sense of order is necessary for you to feel that you have control over your life and so that you do not experience anxiety. Every time you put some aspect of your life or professional activity in order, you will feel joy and satisfaction.

Every time you wash your car, organize your briefcase, or even organize your closet at home, you feel more efficient. When you're in the office, step away from your desk and look at it from a distance. Ask yourself: “What kind of person can work at this desk?” Look in your bag or briefcase and ask yourself, “What kind of person could this belong to?”

Look around your car, your closet, your house, your backyard and answer the same question, “Which person do they belong to?” Would you trust this person with an important task? Honestly evaluate yourself, as if you are looking at yourself from the outside, what do you see?

Multiple recent studies show that 100 out of 102 managers agree that they would not promote someone whose desk was a mess. Even if a person works very efficiently and productively, he would not be entrusted with a valuable position. If he can't organize himself. Think about it…

Many employees who constantly have a messy workplace use their creativity to come up with an excuse. They say they know where everything is. Others even joke that “a tidy desk is a sign of an unhealthy mind.”

However, all studies show that all excuses - self-deception. Those who claim to know where everything is spend too much time and effort trying to remember where the things they need are. Those who claim that they can work well in chaos are always wrong.

If they worked for the same amount of time, but their desk was neat and tidy, they would be surprised at how much more efficient their work became.

If you and your coworker make excuses for working in a messy environment, talk yourself or your coworker into tidying up your workspace.

Clear everything you're working on off your desk. On the shelf, throw away unnecessary papers, you can even put everything unnecessary on the floor. Leave on the table only what you need to work at the moment.

As you can see, if we pay attention to the little things that surround us, we will see many things that interfere with success in business. Now you know how to organize your time, and this skill will allow you to work much more efficiently.As always, the main thing is to act correctly, and you will succeed. It is better to act together and together with those people who already have experience and results. Come to our programs and earn more at the same time!

With you,
- Igor Zuevich.

If you can invest the next 5 minutes in self-education, then follow the link and read our next article:

— How to organize your time correctly?

Once you buy a diary, get into the habit of writing in it every day. Get into the habit of planning your day the night before. This approach will allow you to save several hours.

4)If you have an idea - do it!
Self-discipline, self-discipline is not easy to learn - when you organize your day, you have to leave your comfort zone. However, this is necessary, otherwise nothing will be achieved, and any goal will become impossible. Be honest with yourself, don't let laziness or despair overwhelm you. By relaxing, you will achieve nothing - you will rest after you have done what you have planned.
5)Get enough sleep.
It is impossible for a person suffering from chronic lack of sleep to organize himself. It is so easy to achieve the opposite effect, worsening your health, so try to go to bed on time. Spend your time before bed outside, walking in the fresh air. This way you will improve the quality of your sleep, and in the morning you will feel a surge of energy.
6)Away with self-flagellation.
How to organize your time to get everything done? To do this, you need to track how long it takes to complete any of the tasks. Based on the data received, it will be clear which tasks should be completed first and which ones take longer. At the same time, you should not then torment yourself with questions “could I have done this faster”, “could I have acted in such a way that the task would be more effective”, etc. The job is done, so there is no point in oppressing yourself with incompetence. Any type of doubt is an opponent of the organization - this is how human psychology works.

1) Planning is the main step in organizing time.
Without clear planning, the efficiency of things will be very low, and the hours will slip through your fingers like sand. And planning in your head is also not a solution, because it is very easy to forget about something - this is the human factor. Therefore, first of all, a regular notepad will come to your aid. The main thing is that your plans and goals are written down on paper. Consider that without recording they simply do not exist.

2) Learn to prioritize.
Divide your tasks into categories. These categories could be urgent matters, important matters, matters that cannot be rescheduled, matters that can wait, and the like. If you grab onto everything at once, you won’t have time to do anything. Don't waste precious time on petty and unnecessary things. Mark to-do categories with different colors and marks so you can always see what needs to be done and what can be put off until another day.
Note!

Make a list of things you can actually do. Don’t waste your time and don’t set yourself exorbitant goals. Otherwise, your plan will make you depressed, but it should motivate you!

3) Set specific goals.
Each task has some purpose upon completion. It needs to be specifically formulated. The criteria will help with this.

4) Consider the body's needs.
Listen to the needs of your body, calculate your own biorhythms. Find out when your efficiency peaks and when it declines and complete your tasks in relation to these biorhythms. Do difficult tasks at the peak of efficiency, and when energy and efficiency decline, you can do them easier. To calculate the biorhythms of your own body, you do not need special research or complex techniques. Just keep track of when it is difficult for you to do things, and when you feel a surge of energy and it is easy for you to do them, at what time of day it is easier for you to do it. After calculations, you can create an operating mode that is convenient for your body.

5) Focus on the task at hand.
Concentrate on the work you are doing from start to finish and be sure to set a deadline. This way you will complete one task faster, be able to relax for a few minutes and have time to do many other things.

6) Always motivate yourself.
Doing things always has some kind of result. Let this result be your reward and motivation before starting the task. Self-motivation not only lifts your mood and inspires, but also increases the efficiency and quality of work.

7) Learn to say the word “no” to other people.
Learn to say no to people who take advantage of you and your time. This magic word will free up more than one hour in your working day.

8) Set up your workspace comfortably.
Correct and soft light, a comfortable chair, a clean work desk - all this is of great importance not only for ease of work, but also for its efficiency. After all, it is impossible to work when there is chaos and inconvenience around.

9) Forget about the work once it's done.
Train your brain to switch from work to rest. Don't think about unfinished or tomorrow's tasks outside of work.

10) Work no more than 8 hours a day and do not forget about rest.
You can’t do all the work, and you can’t earn all the money. Therefore, try to work no more than 8 hours a day if you don’t want to burn out. And at the end of the week, don’t forget to take a day off to gain creative inspiration and strength to complete your tasks at the beginning of the work week.

12) Don't forget about automation.
Nowadays, many things and tasks can be automated using technology.

13) Develop your own algorithm of actions.
Each person performs tasks using his own method, as it is more convenient and efficient for him. Develop your own methodology for completing tasks, taking into account all the above tips, practice it and use it when performing your tasks every day.

14) Organize an information storage system.
If the information necessary for your work is on paper, sort it into folders, alphabetically or by field of information. If you usually work with electronic media, organize their work.

15) Overcome your laziness.
Laziness is the main enemy at work. Through it, many tasks remain unfulfilled. Learn to deal with this “black hole”. Get out of bed earlier, take on tasks in the morning, complete more difficult tasks first and then you will achieve your goal faster. Also read the article about.

The material was prepared by Dilyara specifically for the site